Conditions of Enrolment

Your contract with Western International College (WesternIC)

1. Upon accepting the enrolment offer from WesternIC, the student has initiated a contract with WesternIC and is bound by the following declaration: “I hereby accept and promise to observe the statutes, rules and regulations and ordinances (including, if any, by-laws, codes and policies) of WesternIC, and of the program in which I am registered, and to any amendments thereto which may be made while I am a student of ”
2. The student is expected to regularly attend all their classes (including lectures, tutorials, seminars, etc.) and to carry out all assigned evaluations (assignments, projects, examinations, etc.). WesternIC is not responsible for the consequences that flow from the student neglecting their academic work and assignments. Students who are unavoidably absent because of illness or disability should report to their instructors and WesternIC as soon as possible. Any request for an academic concession must be clearly communicated to WesternIC in writing.
3. WesternIC may, by written notice, vary the conditions of enrolment as may be necessary to comply with any law, regulation or amendment thereof, of Canada or the Province of Ontario. Any such variance will bind WesternIC and the student upon reasonable notice being given by WesternIC to the WesternIC student population at large — specific notice to the student is not required.
4. WesternIC reserves the right to withdraw a program(s) or course(s) from offer, at its discretion, at any time and without prior notice. Upon being notified of the withdrawal of a program in which a student is enrolled, the student will be given the option of completing the program on a full-time enrolment basis, being transferred to another program within WesternIC for which the student is eligible or obtaining a refund in accordance with the Fee Refund Policy set out below (note: a cancellation fee may be applied). Upon being notified of the withdrawal of a course in which the student is enrolled, the student will be given the option of transferring into another course in the student’s program or obtaining a refund of tuition, fees and charges paid in respect of that course in accordance with the Fee Refund Policy set out below (note: a cancellation fee may be applied).
5. The contract between the student and WesternIC is governed by the laws of Canada and the Province of Ontario.

Tuition, fees and charges

1. Applicable tuition, fees and charges are as set out in the Tuition Fees section of the WesternIC website (westernic.ca). WesternIC reserves the right to vary its tuition, fees and charges at any time and such changes are effective immediately, unless otherwise expressly indicated. For greater certainty, if the tuition, fees and charges for a student’s program increase partway through the student’s program, the revised tuition, fees and charges apply throughout the remainder of the student’s program.
2. All tuition, fees and charges for each academic term are due and payable on the term start date, which is listed on the WesternIC website (westernic.ca), unless otherwise indicated. Students will not be permitted to start or continue their program at the beginning of any term until all outstanding tuition, fees, charges and accounts, including any outstanding amounts from prior terms, are paid.
3. Tuition, fees and charges for each program include the courses described in this brochure.
4. Where a student enrols in more courses than are required to complete their program, the student will pay the tuition, fees and charges for their program, plus the current per-course fee for each additional course undertaken.
5. Where a student enrols in fewer courses than are considered a full course load (defined as four courses per term), the tuition, fees and charges for the program payable in that term will be reduced accordingly, it being understood that the total tuition, fees and charges for the program are not reduced, but will be paid over the time it takes for the student to complete the program.
6. Students are responsible for adhering to their study permit conditions, including remaining actively studying.
7. If a student wishes or is required to repeat a course, the student shall pay the tuition, fees and charges applicable for that course, prior to commencing the course, in addition to any other tuition, fees and charges applicable to the student’s program.
8. Any overpayment of tuition, fees or charges will remain credited towards a student’s account and applied against tuition, fees and charges in the following academic term(s).
9. Subject to rules set out in the Fee Refund Policy below, refunds are only given once the policy is applied and if there is a credit in the tuition account.

Study permits

1. International students may be required by Canadian law to obtain a study permit in order to study in Canada. It is each student’s responsibility to obtain and maintain all required authorizations to study in Canada. For specific information on study permits, go to Immigration, Refugees and Citizenship Canada.
2. Study permits are governed by Immigration, Refugees and Citizenship Canada’s rules. Usually, study permits are issued for the duration of the program. Students must apply to Immigration, Refugees and Citizenship Canada for a new study permit before their current study permit expires. It is the student’s responsibility to apply to Immigration, Refugees and Citizenship Canada and to comply with its rules.
3. Students will be enrolled in the University Health Insurance Plan (UHIP). For more information, please visit the University Health Insurance Plan page of the Western University website. WesternIC will register student for coverage on a semesterly basis, collecting the applicable fees from the student (see the Tuition Fees section of the WesternIC website fore details).

Academic and English language requirements

Students must meet the minimum Academic and English language requirements for entry to their chosen program (see the entrance requirements at westernic.ca for the current requirements). Students must provide original transcripts and the results of their English language assessments to WesternIC, together with their application for enrolment.

Deferral prior to commencing studies

1. Deferral requests must be made in writing.
2. Once a student is accepted into their chosen program, the student may defer their program start date by a maximum of two terms. Each deferral is defined as one semester. Student deferrals that exceed this limitation are subject to re-apply. Re-application fee is $125.
3. If the student advises WesternIC that they wish to defer their program start date a third time, the student’s acceptance to WesternIC will be terminated and the student will need to re-apply to WesternIC when they are ready to commence studies at WesternIC. For greater certainty, the eligibility requirements and tuition, fee and charge rates in effect at the time of the re-application will apply to the student.
4. If a student defers their program start date, WesternIC will hold the tuition, fees and charges paid until the student commences their program, without interest or penalty.
5. If the student withdraws without commencing their program or has their enrolment terminated in the manner described in paragraph 3 of this section, the Fee Refund Policy will apply.

Deferral after commencing studies

1. Students in the first academic term of their program may not defer their program after the commencement of the term.
2. Once a continuing student has completed at least one term at WesternIC, they may defer their program if they make a deferral request within the first four weeks of the term. In this case, WesternIC will hold the tuition, fees and charges paid by the student, without interest or penalty, and apply all such amounts to the next term.
3. If the student subsequently withdraws from WesternIC, the Fee Refund Policy will apply retroactive to the original semester of entry.
4. If the student applies to defer their program after the fourth week of the term, the deferral request will be granted but all tuition, fees and charges for that term will be forfeited to WesternIC, except if the deferral request arises due to illness or compassionate reasons.
5. For details of the academic consequences of withdrawing from a program after commencing studies, please see the WesternIC policy library.

Cancellation and Withdrawal

1. The student may, at any time, cancel their enrolment at WesternIC. In all cases, the Fee Refund Policy will apply.
2. The student may, at any time, withdraw from a program. In all cases, the Fee Refund Policy will apply.
3. In all cases, if the student intends to cancel their enrolment or withdraw from a program, the student must notify WesternIC in writing.

Fee Refund Policy

1. For the purposes of this Fee Refund Policy, tuition, fees and charges are defined in terms of one full-time term of study in any program at WesternIC. Students may dispute WesternIC’s decision regarding a refund by submitting a Refund Appeal Form. For more information about the appeal process, please visit the WesternIC Refund Appeal page. This process does not restrict the student’s right to pursue other legal remedies that may be available. In cases of the cancellation of enrolment or withdrawal from a program or course, the cancellation fee, administration charge, if relevant, and the refund of tuition, fees and charges, is calculated as shown in the table below. In cases of deferrals, the tuition, fees and charges paid by the student will be retained by WesternIC, without interest or penalty, until the student recommences their studies or withdraws from WesternIC. If the student withdraws from WesternIC after having deferred the start of their program, the Fee Refund Policy will apply as at the date WesternIC was advised of the student’s deferral.
2. Where a study permit: a. is refused to the student after enrolment; or b. is not, for any reason, extended by Immigration, Refugees and Citizenship Canada; WesternIC will charge the current term tuition and fees and $500 cancellation fee if the student is enrolled in courses and provided notice of study permit refusal subsequent to course drop with no financial penalty deadline. If the student provides notice of study permit refusal prior to course drop with no financial penalty deadline, WesternIC will retain the cancellation fee set out in the table below for ‘study permit refusal’ and refund the balance of the tuition, fees and charges paid by the student.
3. A student whose enrolment is terminated by WesternIC due to a breach of the terms and conditions of the contract between the student and WesternIC, including, without limitation, the rules, regulations and policies of WesternIC, will not be entitled to any refund of any tuition, fees and charges.
4. As set out elsewhere in these conditions of enrolment, WesternIC reserves the right to withdraw a program or course(s) from offer. If, as a result, a student is unable to enrol in a similar program or course(s) at WesternIC and the student wishes to cancel their enrolment, all tuition, fees and charges will be refunded, with the exception of a C$500 administration fee.
5. At the completion of the WesternIC program, the balance remaining in the student’s account will be transferred entirely to Western University for students enrolled in Western University.   For students not enrolled in Western University, the remaining balance, less a $250 administrative fee, will be transferred to the original payment account.

All refunds applied for under this Fee Refund Policy will be paid within four weeks of receiving a written claim from the student in a form and containing such information as is reasonably required by the Director of Finance.

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*Term fees are calculated based on 6 courses for Master’s Qualifying Pathway and 4 courses for International Year One.

**Program fees are calculated based on 6 courses for Master’s Qualifying Pathway and 10 courses for International Year One.

***Effective January 1, 2026, only undergraduate students require a provincial attestation letter to apply for a new study permit. Graduate students will not require a provincial attestation letter to apply for a new study permit.

****Notification of withdrawal at any given time.

The cancellation fees listed above refer only to WesternIC tuition, fees and charges. For cancellation fees relating to airport reception or homestay placement, please contact the relevant third party.